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Open Access Publishing

Submit Publications

How to submit publications to the University of Galway Research Repository

  • Go to
  • Login: Enter your University of Galway email address and password (top right)
  • Complete the consent form (only displays the first time you login)
  • To submit your publications click on the following:
    • + to open the left sidebar (top left)
    • Item
    • University of Galway Library Submissions
  • Complete the submission form by using the import feature to search external sources (e.g. Scopus) for your journal article and import its metadata or by completing the submission form manually
  • Click on +Deposit (bottom right)
  • To view, edit or delete your submissions select MyDSpace (top right)

Alternatively you can email your publication to and the repository administrator will upload it for you.


  • Please upload the version of your journal articles required for the University of Galway Research Repository, which is final draft post-refereeing without the publisher's type-setting, formatting, logos and pagination (also known as the post-print). We check and adhere to publisher's policies related to institutional repositories.

Download below a copy of ‘How to submit’ instructions with screenshots:

What happens to your document after you upload it to University of Galway Research Repository?
On receipt of your file, the repository administrator will:

  • Convert it to PDF to facilitate display and preservation
  • Check open access publication rights specified by the publisher. Each publication you submi will be checked by the repository administrator to ensure that your journal or publisher's policy has been met. The copyright and self-archiving policies of publishers are checked using SHERPA RoMEO, the publisher's website or if necessary by contacting the publisher
  • Verify that the final manuscript (also known as the post-print) has been deposited. If the incorrect version has been deposited the author will be contacted by ticket email for the correct version.
  • Apply appropriate embargoes, copyright and licence statements
  • Make metadata publicly available immediately
  • Publish the final manuscript version on open access at the earliest date possible, taking account of any restrictions placed by the publisher or authors
  • Facilitate harvesting by other repositories 
  • Notify the author by email when their publication is on University of Galway Research Repository

Queries about submitting your publications and/or PhD/MD/Research Masters thesis to the University of Galway Research Repository should be emailed to

For advice and support about open access publishing please contact  Trish Finnan, Digital Publishing and Data Management Librarian, Phone; 091-495961, Email: